Manage your property data in the cloud

The Prop Data Management System is an easy-to-use real estate website and office management system that enables you to store, access and manage all your agent, office, document, listing, website and leads data from anywhere at any time.


User Management System

Notice Board

Document Management System

Listing Management System



Website CMS

Leads Management System

Match & Email Facility

Training & Support


Control user access and permissions

The User Management System enables you to add and manage an unlimited number of user profiles. To protect your data, you have full control of user access and can define users' permissions based on their role in the company.


Stay informed and in touch

Activity notifications are automatically posted on the notice board when a user, document or listing record is added, updated or archived on the system. Users can also stay in touch with each other by posting notices and leaving comments on the board.


Store and share documents in the cloud

Store, manage and share all your marketing files, training manuals and legal contracts in the cloud and enable other users to search and download those documents from anywhere at any time.


Capture once. Publish everywhere.

Capture and manage all your residential, commercial, holiday letting and new development property listing data and media files (i.e. photos, floor plans, virtual tours and YouTube videos) from one central, secure, online location. All new and updated listing records are then automatically published on your website, social media channels, email newsletter, brochures, stock reports and then syndicated to all the major property portals (Property24, Private Property, IOLProperty and many more...) in real time.


Monitor all your in and out bound feeds

The Feeds Management System takes the hassle and frustration out of feeds by providing you with a window to easily monitor and manage both inbound feeds from either PropCtrl or Fusion and outbound feeds to Property 24 and Private Property in real time.

Reports & Brochures

Build your own one-liner stock reports

The Management System offers comprehensive Property Details and One-Liner Stock Reporting. You can even define your own report criteria, select your column headings and generate your up-to-date one-liner stock reports in Excel format.

Create professionally branded brochures

In just a couple of clicks you can generate professionally designed and branded PDF marketing brochures in various sizes and formats. The system offers a wide variety of branded templates from property flyers and window display cards to showhouse brochures.

Website CMS

Update your website content in real time

From the welcome note on your website's homepage to your company profile, area profiles and news articles - your entire Prop Data website is powered by the content management system - enabling you to take full control and update any content on your website in real time.


Capture, manage and analyse your leads

The Leads Management System enables you to capture your leads, assign them to specific agents, keep notes and then analyse where your leads are coming from, how they are finding you and what they are looking for.


Match & Email

Match your listings to your leads

The Leads Management System will not only match prospective new buyers and tenants with your active stock, but it will index the listings from hot to cold based on the lead's property requirements. You will then be able to use your professional judgement, manually select properties and email them to a lead in just a couple of clicks.

API Integration

Connect to Prop Data

Already use great products and services to operate your real estate business? The Prop Data Management system allows you to integrate with the following 3rd party apps:

Training & Support

Know your system

The Prop Data Management System is backed up with free remote training and support. From 08h00 to 17h00, Monday to Friday, the Prop Data Support team is always only a call or email away!

Schedule a Demo

Want to know more about how to better manage your property data in the cloud? Speak to a Prop Data consultant and schedule an on-site product demonstration.

Speak to a ConsultantLearn More
I would just like to say a BIG thank you for Real Estate Office Website Package. This is an excellent offering with lots of great features and functionality. I especially like the simplistic yet highly flexible back end which includes an easy interface to upload and update my listings. While this offering has been marketed as an "out-of-the-box" solution the custom design and ability to add, edit and remove content ensures that the website remains as unique as any custom solution may be. There has already been a noticeable increase in traffic and enquiries since the launch of our website and am delighted with the success so far. The change over from our old online system to the Office Website Package has been seamless with the help of friendly yet professional support staff. Once again, I would like to thank Prop Data for their complete online solution to support our comprehensive range of property services and know that all of us at Maxprop look forward to a long fruitful partnership.

Brenda Liversage

General Manager Residential Franchises, Max Prop